How to Connect to a Wireless Printer? 

If you print a lot, including documents, photos, and more, it’s time to get rid of the old wired printer and bring in a wireless one. Wireless printers are convenient, enabling you to print from anywhere in your home or office without the hassle of cables. However, the real hassle starts when you are unaware of how to connect to a wireless printer. But there’s nothing to worry about!

This article is a complete guide to how to connect to a wireless printer using WPS. So, let’s dig in!

How to Connect Your Wireless Printer to Wifi with WPS  

Firstly, you need to connect your wireless printer to a WiFi network. You can do it by using both a wireless wizard tool and WPS. However, the following steps are using WPS: 

HP

1. Place the printer as well as the computer or phone near the WiFi router.
2. Now out the printer in WPS connection mode:
   • For Printers with Touchscreen: Go to the Setup, then Network, and then click on Wireless networks. Select Wi-Fi Protected Setup (WPS), choose Push Button, and then tap Start. 
   • For Printers Without Touchscreen: Press the wireless button for at least five seconds or until the light starts blinking to turn on the WPS. 
   • For HP Deskjet 6000 and 6400, ENVY 6000 and 6400, and Tango Printers: Hold the WiFi button and the power button at the back of the printer for 5 seconds until a blue light starts flashing. 
3. Within two minutes, you should press and hold the WPS button present on your router until the connection initiates. 
4. Return to the printer and check the status of the blue light. If it has stopped flashing, then your printer is connected to the WiFi network. 

Canon

1. Make sure the wireless printer is on and within the range of your WiFi router. 
2. Swipe across the touchscreen of your Canon printer and tap WLAN.
3. Click on the Start Setup option.
4. Press and keep holding the Wi-Fi Protected Setup (WPS) button on the router for at least five seconds. Then, click OK within two minutes of turning on the WLAN on the printer. 
5. The “Connected to the Access Point” will appear on your screen once the Canon printer is connected to a WiFi network. 

If you experience a connection failure, don’t give up; simply start the process from step 4 to complete the connection. 

Epson 

1. Press the WPS button on the WiFi router for a few seconds to start the connection process.
2. On your printer, you should press the Home button to access the menu.
3. Select WiFi Setup, and hit the OK button to proceed.
4. Choose the Push Button Setup and press OK again.
5. Now, you’ll see a set of instructions on the display screen. Follow them as they are to complete the setup process. 
6. Once the setup is done, look for a WiFi icon with green connection bars in the top left corner of the printer screen to confirm your connection. 

How to Connect to a Wireless Printer? 

Well, now that you have connected your wireless printer to WiFi, you can connect it to the computer or any other device to complete the setup process. Here are the steps for both Windows and Mac:

How to Connect to a Wireless Printer on Windows 

1. Click the start menu on the Windows PC and go to Settings.
2. Navigate to Devices and then click on the Printers and Scanners option.
3. If your printer isn’t listed already, click on Add a Printer or Scanner and let the device detect nearby printers.
4. Refer to the manufacturer’s given name and label to find your printer from the list of options. 
5. Now click on Add Device and enter a password, if required.
6. Confirm that your printer is now available in the Printers and Scanner section. That’s all. 

How to Connect to a Wireless Printer on Mac

1. On Mac, you should start by going to the Apple® menu that’s located at the top left corner of your screen. 
2. From there, click on System Preferences and go to the Print and Scan or Printers or Scanners section.
3. Check if your printer is available; if not, simply press the + button on the screen.
4. Choose your printer from the available devices, enter printer specifications like software or a driver in the Use field, and then hit Add. 

Now that your printer is connected to a device, you can proceed to how to connect to a wireless printer process. 

Tips to Follow When Connecting Your Wireless Printer to a Device 

How to connect to a wireless printer process becomes way easier when you follow these given tips:

• Always place your printer near the WiFi router to ensure a stable and strong connection.
• Download the latest drivers and software on your printer to avoid any compatibility issues. 
• Make sure the printer and the device you are connecting with are compatible, or you’ll end up with a failed connection.
• Don’t place your printer near another electronic device that may cause wireless interference. In addition, you should also keep it away from large metal objects. 

Benefits of Wireless Printers 

After learning about how to connect to a wireless printer, you must be wondering about its benefits. Well, here are some of them:

No Cables or Cords 

One of the major benefits of wireless printers is that they eliminate the mess of cables and cords associated with traditional printers. These printers connect wirelessly to your devices, and the only cable you will see is the power cord necessary to keep them operational. This gives your workspace a pristine look and also allows for flexibility in printer placement. 

Good Security 

The world is becoming digital, and this wireless connectivity brings with it many challenges, including cyber-attacks and data breaches. 

Statistics paint a stark picture revealing that 60% of small businesses go out of business after being victim to a cyber attack. Wireless printers come as a cool breeze in this blazing hot situation. 

These printers often feature advanced security capabilities, including encryption, secure boot, and access controls. Hence, all the documents that are printed or sent to the printer are protected from breaches, ensuring business success. 

Support for Mobile Printing 

You’ll be surprised to know that wireless printers don’t solely rely on computers for printing. Instead, you can connect them to handheld devices like tablets and smartphones and print documents quickly, known as mobile printing. However, don’t forget to turn on your Bluetooth or WiFi and connect with the printer before starting the print job. 

Easy Setup and Connectivity 

With all the complex technology surrounding business operations, a printer that also requires extensive setup can be a stress. But don’t freak out – wireless printers are incredible in this regard. 

These printers are very easy to set up; you only need to plug the printer into the power supply. Once it’s on, enter your WiFi or Bluetooth details to establish a connection, and you will be good to go!

Conclusion

The process of how to connect to a wireless printer to a device varies greatly depending on the type of printer. So, it’s advisable to refer to manufacturing instructions and follow the steps accurately for a quick connection. 

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